Pandemic Influenza School Planning Toolkit - Public Health Department (DEP)

PanFlu School Planning Toolkit

The Santa Clara County Public Health Department Advanced Practice Center created the Pandemic Influenza School Planning Toolkit to assist local public health agencies in partnering with the schools within their jurisdictions for pandemic emergency preparedness planning. The toolkit is designed:

To increase awareness of the threat of a pandemic influenza and its impact on the school community.
To guide schools in developing specific pandemic influenza measures to integrate into their emergency crisis plans. Specifically,
- To increase preventive health behaviors that limit the spread of viruses, such as a pandemic influenza.
- To continue student learning and core operations during the pandemic.
- To recover, returning to the "new normal," when the pandemic has passed.

A plan template is provided to guide development of pandemic specific measures to augment a school's emergency crisis plan. The plan template is supported by several tools (e.g., communications tools and continuity of instruction tools) to assist schools in completing specific template sections. The template, when completed by a school, becomes the school's pandemic plan.

How to Use Toolkit

The Pandemic Influenza School Planning Toolkit is designed to give you easy access to all of the documents you will need to create your school's pandemic influenza plan. Each document is available in its original format (Microsoft Word or PowerPoint) and as a PDF document,* although a few items are only available as PDF documents.

When you click on either the Microsoft Word , PowerPoint or Adobe Reader icons in each section, your computer will either open the document or ask you to save it on your computer.

Customizing the Documents

The documents in the Pandemic Influenza School Planning Toolkit can be edited or customized to suit your specific requirements. If you wish to edit or customize these documents, you must have the Microsoft Office applications on your computer and save it to your computer. These documents can be opened and edited using either PC or Mac versions of the Microsoft software.

Many of the documents have fields where information can be inserted or spaces where information specific to your needs can be added. Most of the documents also have a bar graphic heading at the top of the page referencing the APC (Advanced Practice Center). This graphic can be removed if necessary by going to the "View" menu in Microsoft Word and highlighting "Header or Footer." Once the "Header and Footer" view is accessed, you can select the graphic and delete it.

The Pandemic Influenza School Planning Toolkit is arranged in sections that can become your local plan.

Section A - Acknowledgements

Acknowledgements

Section B - Introduction

Introduction

Section C - Preparing to Plan

Preparing to Plan Overview

Preparing to Plan Tools

Tool #1: Sample Description of CA Guidance and Santa Clara County Health Officer Statutory Authority for School Closure/Dismissa

Tool #2: Sample Introductory Letter from Health Officer and County Office of Education Superintendent

Tool #3: Sample Letter form Health Officer and County Police Chiefs Association Chair

Section D - Pandemic Influenza Plan Template

Pandemic Influenza Plan Template

Section D.1 - Communication Tools

Communication Tools Overview

Pandemic Influenza Communications (Memos, Letter/Email/Web Communications and Handouts)

Prevention:

01. Plan for a Healthy School Environment

02. (Insert name of school) Plan for a Healthy School Environment

03. Get Your Regular Flu Vaccine

04. Protect Your Family with a Regular Flu Vaccine

Preparedness:

05. Information About Pandemic Influenza (Flu)

06. Your Guide to Preparing for the Pandemic Flu

07. Plan for Being Absent

08. Plan to Keep Your Family Healthy

09. Plan Ahead for Child Care

10. Emergency Home Supplies Checklists

11. Information about Social Distancing and Isolation and Quarantine

Response:

12. Recognizing Pandemic Flu Symptoms

13. Limit the Spread of Disease

14. Extra Curricular Activities Suspended

15. Schools Close

16. Helping Children Feel Secure at Home

17. Tips for Teachers for Self Care

18. Disaster Tips

Recovery:

19. Tips for Elementary School Teachers for Helping Your Students

20. Tips for Middle School Teachers For Helping Your Students

21. Tips for High School Teachers For Helping Your Students

22. Schools Re-Open

Fact Sheets and Checklists

Fact Sheets:

Pandemic Influenza (accompanies Communication #5)

Avian Influenza (accompanies Communication #5)

Your Guide to Preparing for Pandemic Flu (serves as Communication #6)

Social Distancing (accompanies Communication #11)

Isolation and Quarantine (accompanies Communication #11)

Checklists:

General Emergency Supplies Checklist (accompanies Communication #10)

Pandemic Flu Supplies Checklist (accompanies Communication #10)

Food Supplies Checklists (accompanies Communication #10)

Pandemic Influenza PowerPoint Presentations

Prevention:

Healthy Kids, Healthy Classrooms

Preparedness:

Pandemic Influenza Overview

Get Ready

Response:

Coping With Flu

Section D.2 - Preventive Health Information Tools

Preventive Health Information Tools Overview

Preventive Health Information Tools: Sample Lesson Plans

K-4: Did You Wash Em? Handwashing Teaching Module and Scientifically-Based Teaching Activities

Middle School and High School: Handwashing Laboratory Activities

Section D.3 - Infection Prevention Tools

Infection Prevention Tools Overview

Infection Prevention Tools: Posters

Limit the Spread of Germs

Wash Your Hands

Section D.4 - Continuity of Management Tools

Continuity of Management Tools Overview

Continuity of Management Tools

Sample District ICS Organization for Continuity of Operations during an Influenza Pandemic

Section D.5 - Continuity of Instruction Tools

Continuity of Instruction Tools Overview
Continuity of Instruction Tools

Teacher Home Technology Questionnaire

Parent/Guardian Home Technology and Learning Support Questionnaire

Class-Level Continuity of Student Learning Plan

Individual Student Continuity of Learning Plan

Examples of Home Learning Methods and Alternative Instructional Strategies

Section D.6 - School Employees as Disaster Service Workers Tools

School Employees as Disaster Service Workers Overview

School Employees as Disaster Service Workers Tools

Disaster Service Worker Brochure

PowerPoint Presentation on Public Employee Responsibilities as Disaster Service Workers

Communication Tool: District Disaster Service Worker Emergency Plan

Section E - Glossary of Terms

Complete Glossary of Terms

Section F - Download Complete Toolkit

Complete Pandemic Influenza School Planning Toolkit
* File is over 9mb and may take a few moments to download

Contact

Advanced Practice Center Coordinator
Public Health Preparedness
Santa Clara County Public Health Department
976 Lenzen Avenue
San Jose, CA 95126
T (408) 792-5040
F (408) 792-5041

Santa Clara County Public Health Department
http://www.sccphd.org
apc@hhs.sccgov.org

*If you do not have Microsoft Word, PowerPoint, or Adobe Acrobat on your computer, you can download the PDF Reader application from Adobe ((http://www.adobe.com/products/acrobat/readstep2.html)). The Acrobat Reader will allow you to view and print the PDF documents, but you cannot edit or customize them.